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Administrative Assistant

Overview

The Administrative Assistant provides essential administrative and operational support to Momentum Association Management and its client partners. This part-time/fractional role ensures smooth daily operations, timely communications, and efficient coordination of activities that advance each client’s mission and goals.

This position requires exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities in a fast-paced, professional environment.

Key Responsibilities

Administrative Support

  • Provide day-to-day administrative assistance to Momentum and client leadership, including scheduling, correspondence, and document management.

  • Maintain organized digital files, records, and databases.

  • Support meeting preparation, including drafting agendas, compiling reports, and recording minutes.

  • Manage inboxes, respond to routine inquiries, and ensure timely follow-up.

Membership & Customer Service

  • Serve as the first point of contact for members, partners, and vendors.

  • Support membership renewals, application processing, and data entry.

  • Track and report membership metrics in coordination with client leads.

Event & Program Support

  • Assist in the planning and coordination of webinars, virtual meetings, and in-person events.

  • Manage event registration, communications, and logistics.

  • Support post-event follow-up, surveys, and reporting.

Marketing & Communication

  • Draft and distribute email updates, newsletters, and announcements.

  • Maintain client websites and social media updates under staff direction.

  • Ensure consistent branding and professional presentation across materials.

Financial & Operational Support

  • Process invoices, reimbursements, and basic financial documentation.

  • Track expenses and coordinate with accounting or bookkeeping partners.

  • Assist with vendor management and contract renewals.

Qualifications

  • 2–5 years of administrative experience, preferably in nonprofit, association, or small business settings.

  • Strong organizational, time management, and written communication skills.

  • Proficiency in Microsoft Office, Google Workspace, and CRM systems (HubSpot experience a plus).

  • High level of professionalism, discretion, and initiative.

  • Ability to work independently in a remote environment and manage multiple clients or projects.

Time Commitment & Structure

  • Status: Part-Time / Fractional (10–20 hours per week, depending on client assignments)

  • Reports to: Assigned Executive Director or Project Lead

  • Location: Remote or hybrid; occasional travel may be required for client events

  • Compensation: Commensurate with experience and scope of engagement

Equal Opportunity Statement

Momentum Association Management is committed to helping our client partners build diverse, equitable, and inclusive teams. We proudly support equal opportunity employment and welcome applicants of all identities, backgrounds, and experiences. Employment decisions are made without regard to race, color, religion, sex, sexual orientation, gender identity or expression, age, national origin, disability, veteran status, or any other characteristic protected by law.

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